Legal professionals choose to work at Pierce Atwood for many reasons. For some it's the opportunity to work at a successful firm with a first-class national reputation, for others it's the chance to work on interesting matters from small, local clients to large, national or international clients, and for many it's to work with smart people who value collaboration and collegiality.

Welcome to Pierce Atwood’s online application portal.

Thank you for your interest in a career with Pierce Atwood. Pierce Atwood only accepts resumes through our online application portal. If you meet the qualifications of a posted position listed below, we encourage you to apply by checking the box next to the position(s) of interest and clicking on “Apply.” Follow the instructions on the Submit Application screen and be prepared to attach a cover letter and current resume. Applications must be completed by the candidate him/herself.

Pierce Atwood LLP is an Equal Opportunity Employer/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or status as a protected veteran.

This site is best viewed with Internet Explorer version 6.0 or above. Other browsers may not display correctly. Make sure you have JavaScript enabled and accept cookies on your browser. If you are not running on a platform or browser supported by our online application form, you will need to upgrade your system and then revisit our site to apply online. If you are still unable to apply through this site for an open position, please contact a member of the Human Resources Department at (207) 791-1100.

If we are interested in discussing this exciting opportunity with you, we will contact you directly. As much as we strive to connect with our applicants, due to the high volume of resumes we receive, we cannot personally respond to every applicant submission. No phone calls, please.

Pierce Atwood is committed to providing a competitive compensation package that recognizes individual and team contributions. Our compensation package is reviewed annually to ensure that we maintain a highly competitive position within the marketplace. Discretionary performance-driven bonuses are also awarded based on contributions over the course of an evaluation year. Benefits are an important part of our total compensation package. Each employee's work and family situation is different and we have designed our package to be flexible to the unique needs of each employee.

Health Benefits

  • Medical Plans (self, family and domestic partner)
  • Dental Insurance (self, family, and domestic partner)
  • Vision Service Plan (self, family, and domestic partner)
  • Pre-Tax Dependent Care and Health Care Spending Accounts
  • Annual flu vaccines
  • Wellness program and funding for wellness related activities

Insurance Benefits

  • Employee Life Insurance
  • Short and Long Term Disability Insurance
  • Accidental Death and Dismemberment Option
  • Business Travel Accident Insurance
  • Supplemental Life Insurance Option
  • Identify Theft Insurance

Work/Life Benefits

  • Flexible Work Arrangements
  • Generous Paid Time Off and Holidays
  • Pre-Tax Parking and Transportation Accounts and subsidies
  • Emergency Back-Up Child and Adult Dependent Care
  • Paid Parental Leave
  • Tuition Reimbursement
  • Employee Assistance Program
  • Computer Discount Purchase Program
  • Personal Insurance Discount Program
  • Bereavement Leave
  • Employer sponsored 529 College Savings Plan
  • Adoption Assistance

Retirement Benefits

  • 401(k) Retirement Savings Plan
  • Firm Discretionary Profit Sharing Contributions

Job Summary

Under general supervision and according to established policies and procedures, performs a variety of administrative and secretarial duties in support of attorneys, paralegals and other support staff members.  Maintains positive contact with client and co-workers, and observes confidentiality in all client and firm matters.

 

Responsibilities

  • Proofread and edit documents for grammatical, typographical and spelling errors.  Finalize and distribute to clients, attorneys and staff.  Ensure deadlines are anticipated and met.
  • Track and assist with completing documentary and administrative matters to be completed in connection with transactional matters; prepare and compile closing binders in connection with transactional matters.
  • Receive, screen and route incoming telephone calls, conference calls and messages to attorneys, clients and staff promptly.  Assist callers as appropriate in attorney’s absence.  Refer callers to other attorneys and respond to inquiries when appropriate.
  • Sort, scan, distribute and file incoming and outgoing mail promptly upon receipt several times a day.  Open and review materials as directed.
  •  Edit correspondence, documents, memoranda, and project work in the production of legal documents.  Carry out instructions from tapes, verbal and/or handwritten materials.  Compose routine correspondence for attorney signature.
  • Coordinate conferences, meetings and appointments for attorneys and clients including conference room scheduling, meals, beverages, preparation of materials and greeting clients. Coordinate seminar registration and travel arrangements securing air, hotel and car reservations for attorney and clients.
  • Track compliance with continuing legal education requirements and report same to appropriate authorities.
  • Maintain calendar of meetings and business trips, apprising attorney of responsibilities in advance of commitment.
  • Review, edit and finalize bills to ensure accuracy of input.
  • Coordinate preliminary conflict checks through the automated system to ensure attorney and firm ability to represent potential client.
  • Set up, organize and maintain firm files.  Read and review material to be filed, file documents in proper files, and retrieve documents and files when requested.  Designate disposition of files to either form files, attorney files or finish files as appropriate.
  • Coordinate mass mailings, including filings with the state and federal courts.
  • Perform a variety of administrative functions including processing new matter reports, preparation of expense reports, updating of closing binders,etc.
  • Employ firm applications efficiently and effectively to process work.
  • Work collaboratively with others across the firm to meet the needs of attorneys across the firm.
  • Follow up on requests made by attorneys, paralegals and clients.
  • Assist other attorneys or staff in performing secretarial functions as requested or needed.
  • Perform other functions as requested or needed.

To apply, please submit your cover letter and resume to Heather Higgins at hhiggins@pierceatwood.com.

The Human Resources Generalist will have a significant role in managing recruiting, onboarding and employee relations for the firm.  Additional responsibilities will focus on staff development, performance management, solving staffing shortfalls due to unexpected and/or long-term absences, employment law compliance and various administrative tasks.

The person in this position will partner closely with the Director of Human Resources, and be instrumental in making things happen.  A close working relationship with the two other HR team members will be essential in delivering seamless support.  As someone who will be involved with all aspects of the department’s functions, flexibility, exceptional organizational skills, and a strong service focus is critical.

Responsibilities:

Recruiting/Onboarding

  • Support staff recruitment efforts, both full-time and temporary, including such activities as managing job descriptions and postings, liaising with search firms and agencies, reviewing resumes, phone screening, scheduling interviews, background checks, and references, and preparation of offer letters.  Understands progressive trends in recruitment and sourcing.
  • Coordinate new hire preparations with all appropriate internal functions, e.g., IT, Office Services.
  • Prepare and schedule new hire orientation.
  • Conduct 30-day check-ins and 90-day performance reviews with new staff hires.

Employee Relations

  • Partner with Director of Human Resources, Administrative Directors, Partners-in-Charge, Practice Group Leaders and/or Team Leaders in managing staff employee relations issues as appropriate.

Workload Distribution

  • Work with Practice Group Leaders and/or Team Leaders to address work distribution issues, as well as attorney/assistant assignment changes.  Work with Administrative Directors to address any staffing shortfalls within functional areas.

Performance Management

  • Address staff performance issues, in consultation with Director of Human Resources and appropriate supervisor(s).  Create development plans as necessary.
  • Partner with Director of Human Resources in developing recommendations for annual staff compensation increases and bonuses.

Provide back-up support

  • Upon being cross-trained as necessary, will be expected to provide backup support in handling benefits and other HR-related issues.

Events planning / training logistics

  • Assist as necessary with coordinating special events, such as annual staff recognition lunch, Staff Appreciation Week activities, Portland Day of Community Service, and United Way campaign.
  • Coordinate staff training events as requested, including sending out invitations and handling logistical issues.

Miscellaneous administrative support

  • Manage paperwork and/or process related to:
    • Workers’ comp claims
    • Unemployment claims
    • Review invoices, prepare for approval signature
    • Maintenance of HR section on internal website
    • Parking assignments and waitlist
  • Assist Director of Human Resources with special projects as necessary

Requirements

  • Bachelor’s degree at a minimum, preferably in Human Resources
  • Experience working in a law firm strongly desired
  • Minimum of five (5) years Human Resources generalist experience.   A plus to have some payroll and/or benefits administration experience.   Familiarity with Paylocity payroll system would be ideal.
  • Outstanding oral and written communication skills
  • Exceptional administrative and planning skills.   Attention to detail an absolute must.
  • Able to manage oneself in a high performance environment, with an emphasis on flexibility and strong customer focus
  • Able to take direction, yet essential to be self-motivated and forward thinking, always anticipating upcoming needs

 

To apply, please submit your cover letter and resume to Heather Higgins at hhiggins@pierceatwood.com.

Job Summary

The Marketing Coordinator plays a key role on our marketing and business development team by coordinating and executing multiple projects while interacting with attorneys across all offices and practices and supporting the marketing managers and the CMO.  The type of work runs the gamut from marketing to sales support to communications.  This includes such areas as the firm's advertising campaigns, social media programs, website updates, pitches, RFPs, CRM related work, events, and market research.  This position is a member of a 6 person marketing and business development team.  The team works together closely and collaboratively on a daily basis.  The right person will enjoy multi-tasking and a wide range of assignments. This position is located in Boston, MA.  Occasional interoffice travel is required.

Responsibilities

  • Assist in designing ads and generating ad copy.
  • Coordinate sponsorships with outside organizations.
  • Maintain ad placement and creative schedule and contribute to creative strategy.
  • Assist in coordinating Chambers and Best Lawyers submissions.
  • Handle reprints and permissions of published material.
  • Produce and distribute certain firm alerts.
  • Coordinate business development events.
  • Coordinate reports for practice group leaders and partners.
  • Assist with social media program.
  • Produce certain collateral materials.
  • Produce Occasional PPT presentations.
  • Use firm’s CMS for website updates, revisions, and postings.
  • Produce basic proposals and pitches and contribute to custom pitches.
  • Help with onboarding new attorneys.
  • Coordinate shoots with photographers and videographers.
  • Serve as marketing liaison for certain practice groups.
  • Additional tasks as assigned by the marketing and business development team.​​​​​​​

Knowledge, Skills and Abilities Required

  • Four year degree required, preferably in Marketing, Communications, or related field.
  • Previous experience in Marketing, Sales Support or Communications.
  • Law firm, or professional services firm, experience strongly preferred.
  • Excellent written and oral communication skills.
  • Excellent project management skills.
  • Excellent organizational skills.
  • Ability to meet deadlines and manage competing priorities.
  • Ability to exercise sound judgment and discretion in written and verbal communication.
  • High degree of professionalism and recognition that role represents the firm in all communications and interactions with others.
  • Ability to work well under pressure.
  • Ability to use PowerPoint, Word, and Excel effectively. Adobe Creative Suite a plus.
  • Graphic design skills a plus.
  • Facility with social media programs and blogging programs.

To apply, please submit your cover letter and resume to Heather Higgins at hhiggins@pierceatwood.com.

Job Summary

Under general supervision and according to established policies and procedures, performs administrative duties in support of attorneys in the IP Practice area.  Maintains positive contact with client and co-workers, and observes confidentiality in all client and firm matters.

 

Responsibilities Include:

  • Open new client matters and maintain files;
  • Format and file U.S. and PCT patent applications and attend to new electronic filings;
  • Prepare formal documents such as Declaration/Power of Attorney and Assignments;
  • Report patent filings status and other documentation updates to clients as necessary;
  • Respond to formal Notices such as Missing Parts & Corrected Application Papers;
  • Attend to Assignment Recordations;
  • Attend to preparation of Informational Disclosure Statements and electronic filing;
  • Assist with preparation of Office Action responses and attend to electronic filings;
  • Correspond with foreign agents and clients concerning actions due;
  • Maintain attorney docket and calendars to ensure deadlines are timely met;
  • Review official Letters Patent and attend to corrections if necessary; and
  • Attend to transfer of patent files and maintenance of off-site storage including physical and electronic files.
  • Other duties as required.

 

Knowledge, Skills and Abilities Required

  • Bachelor’s degree preferred and/or Associates degree with relevant work experience
  • Minimum of 3 years patent prosecution experience, preferably in a large law firm or in-house legal department
  • Knowledge of U.S. and foreign patent filing and prosecution
  • Knowledge of MS Word, Excel, PowerPoint, standard patent docketing systems, and standard document management databases preferred

Relationship Management:

  • Must work cooperatively and professionally with team members;
  • Must work cooperatively and professionally with foreign agents and clients;
  • Must balance workflow and appropriately prioritize;
  • Must work with team members to offer solutions as issues arise;
  • Must be willing to participate in practice group business development meetings and focus group meetings;
  • Must take initiative to complete any requests and inquiries of an administrative nature;
  • Must work independently, with minimal supervision, to produce an accurate and well documented work product often under time-sensitive scheduling where multiple projects are required concurrently; and
  • Must demonstrate the ability to maintain strict confidentiality of the firm’s and its clients’ information.

 

To apply, please submit your cover letter and resume to Heather Higgins at hhiggins@pierceatwood.com.