Legal professionals choose to work at Pierce Atwood for many reasons. For some it's the opportunity to work at a successful firm with a first-class national reputation, for others it's the chance to work on interesting matters from small, local clients to large, national or international clients, and for many it's to work with smart people who value collaboration and collegiality.

Job Summary

We are seeking a real estate paralegal to join our busy, high-volume Real Estate Practice Group, which includes four attorneys, two paralegals, and additional support staff. The team primarily represents lenders in commercial real estate transactions and closings. Key responsibilities include ordering title examinations, municipal lien certificates, plot plans, and zoning reports for new matters; managing monthly billing, conducting online title examinations, and preparing title policies. 

Position Summary and Responsibilities

The real estate paralegal responsibilities include the following in connection with commercial real estate closings:

  • Drafting deeds and loan documents
  • Schedule closings
  • Monitoring calendars to ensure deadlines are met
  • Obtain MLCs, plot plans, zoning information, corporate documents from the Secretary of State's office
  • Ordering outside diligence searches and title reports
  • Contacting tax collector/assessor offices regarding parcel and tax information
  • Using title company website to locate title policies
  • Using Registry of Deeds website to find recorded documents
  • Conducting construction title rundowns
  • Filing UCCs
  • Obtaining missing discharges and assignments and other corrective title matters from lenders or pertinent parties
  • Drafting closing statements, or review if prepared by other parties
  • Assembling closing binders and any other additional tasks in connection with the purchase, sale and financing of commercial real estate
  • Assisting with post-closing matters including preparing title policies, title endorsements, attention to recording of documents, and preparing and administering closing binders

Required Knowledge, Skills, and Abilities 

  • Minimum of 2+ years of experience as a real estate paralegal in a law firm or in-house legal department
  • Thorough understanding of commercial loan documentation, title examinations, and title policies
  • Bachelor’s degree or equivalent education and experience preferred
  • Strong attention to detail and organizational skills
  • Ability to multitask
  • Excellent follow-up capabilities
  • Ability to prioritize and work independently
  • Ability to succeed and thrive in a fast-paced environment
  • Excellent communication and interpersonal skills

To apply, please submit your cover letter and resume to Maria Gaetani at mgaetani@pierceatwood.com.

The target salary range for this position varies by location and is commensurate with relevant experience: Boston $75,000-$120,000. 

Job Summary

Our Providence Trusts and Estates practice group is looking for a paralegal to assist attorneys and other paralegals with all aspects of estate planning and trust administration work. 

Responsibilities

Administer estates, including:

  • Daily contact with clients and client meetings
  • Prepare and file probate and other estate documents
  • Collect all asset information with banks, investment advisors, appraisers, etc.,  
  • Administer estate funds and property, following through until closing, including corresponding with client and attorney 
  • Prepare accountings
  • Gather asset and expense information and prepare federal and state estate tax returns

Draft estate plans, including: 

  • Draft simple wills, health care proxies, powers of attorneys, and revocable trusts
  • Prepare and record deeds and other trust funding instruments
  • Work directly with clients to gather information related to estate planning and trust funding

Required Knowledge, Skills, and Abilities

  • 3+ years of trusts and estates experience. 
  • Ability to work both independently and as part of a team to organize and prioritize numerous tasks, completing them under time constraints. 

  • Strong multitask abilities to organize and maintain multiple ongoing cases.

  • Creative and innovative approaches to problem solving.

  • Communicate effectively with a diverse group of attorneys, staff and clients.

  • Excellent written and verbal communication skills.

  • Demonstrate a high degree of professionalism and interpersonal skills.

  • Proofread material for contextual, grammatical, typographical, and spelling errors.

To apply, please submit your cover letter and resume to Maria Gaetani at mgaetani@pierceatwood.com.

Job Summary

We’re looking for a proactive, detail-oriented legal administrative assistant to support our Business Practice Group in Portland, Maine. In this role, you'll be an essential part of our legal team—keeping things organized, ensuring deadlines are met, and helping our attorneys and clients stay on track. You’ll work closely with great people and handle a variety of tasks that keep our deals and daily work moving smoothly.

Responsibilities

  • Proof and polish documents to make sure they’re error-free and ready to go
  • Help manage timelines and keep track of important transactional documents
  • Finalize and send documents to clients, attorneys, and internal teams
  • Prepare closing binders and help wrap up deals
  • Answer and route calls, and assist when attorneys are unavailable
  • Handle mail—scanning, sorting, distributing, and filing throughout the day
  • Edit and draft correspondence and legal documents
  • Set up meetings and coordinate schedules for attorneys and clients
  • Assist with planning travel, seminars, and events
  • Keep track of attorneys’ continuing education requirements
  • Maintain calendars and remind attorneys about upcoming commitments
  • Review and finalize client billing
  • Help with conflict checks for new clients
  • Organize and manage both paper and electronic files
  • Handle other admin tasks, such as expense reports and matter reports

Required Knowledge, Skills, and Abilities

  • 3–5 years of administrative experience (law firm experience a plus)
  • Bachelor’s degree preferred
  • Strong organizational skills and attention to detail
  • A positive, can-do attitude and team-oriented mindset
  • Excellent communication and people skills—you enjoy working with others
  • Solid problem-solving abilities and the foresight to anticipate needs
  • Strong technical skills—Microsoft Word (intermediate to advanced), Excel, Outlook, PowerPoint, and general database experience
  • Discretion and professionalism—you know how to handle confidential info

To apply, please submit your cover letter and resume to Maria Gaetani at mgaetani@pierceatwood.com.